What is Remote Online Notarization and How Does it Work?

What is Remote Online Notarization and How Does it Work?

In today’s digital-first world, convenience and efficiency are paramount. For many, the process of notarizing documents has traditionally been a time-consuming task requiring in-person meetings. Enter Remote Online Notarization (RON) — a game-changer in the notary industry that leverages technology to simplify the process. But what exactly is RON, and how does it work? Here’s an overview of this innovative notarization method, its benefits, and the legal framework behind it.

What is Remote Online Notarization?

Remote Online Notarization (RON) is the process of notarizing documents online using secure digital platforms. Unlike traditional notarization, where signers and notaries meet in person, RON enables the entire process to be conducted remotely via a secure audio-video connection. This allows individuals to get documents notarized from the comfort of their homes, offices, or anywhere with an internet connection.

How Does RON Work?

The RON process typically involves the following steps:

1. Document Upload: The signer uploads the document requiring notarization to a secure online platform.

2. Identity Verification: Before the session begins, the platform verifies the signer’s identity using two key methods:

   • Knowledge-Based Authentication (KBA): The signer answers specific questions based on their personal history.

   • Credential Analysis: The platform scans and validates a government-issued ID, such as a driver’s license or passport.

3. Audio-Video Conference: The signer and the notary connect via a live, encrypted audio-video session. During this session, the notary confirms the signer’s identity and ensures they are signing the document willingly.

4. Electronic Signing: Both parties electronically sign the document using a secure e-signature tool.

5. Notarization: The notary affixes their electronic seal and signature to the document, completing the notarization process.

6. Recordkeeping: The entire session is recorded and securely stored, providing a verifiable record of the transaction for future reference.

Benefits of Remote Online Notarization

1. Convenience: With RON, there’s no need to travel to a notary’s office or coordinate in-person meetings. You can notarize documents from anywhere, at any time.

2. Time-Saving: The process is quick, often taking just minutes, making it ideal for busy professionals and individuals with tight schedules.

3. Enhanced Security: RON platforms use advanced encryption and secure identity verification methods to ensure the integrity of the transaction.

4. Accessibility: RON is particularly beneficial for those in remote locations or with mobility challenges, providing a seamless way to complete notarizations.

5. Eco-Friendly: By eliminating the need for physical travel and paper documents, RON contributes to environmental sustainability.

Legal Requirements for RON

The legality of Remote Online Notarization varies by state, but it is increasingly being adopted across the U.S. Here are some general legal considerations:

1. State Authorization: States must authorize notaries to perform RON. Notaries typically complete additional training and obtain special certifications to offer this service.

2. Technology Standards: The RON platform used must meet specific state requirements for security, identity verification, and recordkeeping.

3. Compliance with State Laws: Notaries must adhere to their state’s laws regarding document types eligible for RON and any other procedural requirements.

Is RON Right for You?

Whether you’re a business professional handling contracts or an individual managing personal affairs, Remote Online Notarization offers a modern, efficient solution. With its convenience, security, and accessibility, RON is quickly becoming the preferred method for notarizing documents.

At BNS, we specialize in providing seamless RON services tailored to your needs. Our platform ensures a secure and efficient process, giving you peace of mind every step of the way.

Ready to experience the future of notarization? Contact us today to learn more about how Remote Online Notarization can simplify your life!